Insertion of materials into the participant packs – USD 150

Brochures and/or flyers can be sent to the conference venue and will be inserted into participant packs.

Exhibition Option 1 USD 250

• • • An unmanned stand where you can present your information.
    • We provide a table in a prominent position near the Registration desk.
    • A poster can be displayed in the immediate area of the Registration desk.
      We will photograph your stand and send this to you.
    • From the time your booking is confirmed we will include your logo on the conference website with a link to your website.

Exhibition Option 2 USD 450

• • • A manned stand where you can display and demonstrate your products.
    • We provide you with a table in a prominent position near the Registration desk.
    • You will be provided with a participant list as the conference commences.
      A poster can be displayed in the immediate area of the Registration desk.
    • Leaflets can be placed inside the individual breakout rooms at the start of each conference day.
    • From the time your booking is confirmed we will include your logo on the conference website with a link to your website.
    • One representative is invited to attend the conference luncheon on both conference days. This presents an excellent opportunity for one-on-one networking with the participants.

Exhibition Option 3 USD 700

• • • A manned stand where you can showcase and demonstrate your products.
    • We provide you with a table in a prominent position near the Registration desk.
    • You will be provided with a participant list as the conference commences.
    • A poster can be displayed in the immediate area of the Registration desk and inside the breakout rooms.
    • A leaflet/brochure/promotional item can be given to participants on arrival.
    • Leaflets can be placed inside the individual breakout rooms at the start of each conference day.
    • From the time your booking is confirmed we will include your logo on the conference website with a link to your website.
    • A timetabled slot on the conference programme to give a presentation (this will be in a breakout room during one of the refreshment breaks).
    • One representative is invited to attend the conference luncheon on both conference days. This presents an ideal opportunity for one-on-one networking with the participants.
    • One representative is invited to attend the conference dinner for an opportunity to further network with the participants.

Conference Sponsorship Options

For companies seeking to focus their engagement on a specific day, activity, or social event during the conference, individual sponsorship opportunities offer an excellent avenue. These options allow your organization to tailor your level of involvement and visibility, providing targeted exposure to conference attendees.

A primary draw for participants at Global Frontier: ICEAHIM conference is the opportunity to network and establish valuable connections with professionals from around the globe. Social events such as welcome receptions, conference dinners, lunches, and breaks are especially popular, ensuring high attendance and engagement.

We offer three comprehensive sponsorship packages, with additional options for sponsoring individual activities or events throughout the conference.

1. 1. 1. Silver Conference Sponsor USD 1000

A silver conference sponsorship package combines a marketing and branding association before the conference and exposure during the event. Six silver sponsorship packages are available for this conference.

Conference Passes: A silver sponsor will be offered 2 complimentary attendee passes with the option to purchase four more at a 10% discount off the full conference registration fee.

Website: Your company will be featured on the conference website from the time a sponsorship agreement is made or from the time the conference is announced, whichever is appropriate. A conference is announced between three and six months before the conference occurs. You are entitled to promote your company as a Silver sponsor to the conference.

Signage: A silver sponsor is entitled to provide appropriate signage in the main conference rooms and the conference registration area.

Literature and promotional material: As a silver conference sponsor you could include your company’s brochure and a gift/giveaway in the attendee pack that is distributed to participants upon registration at the conference.

Gold Conference Sponsor USD 1500

A gold conference sponsorship package combines marketing and branding association before the event and extensive exposure during the conference. Four gold sponsorship packages are available for a particular conference.

Conference Passes: A gold sponsor will be offered 4 complimentary attendee passes with the option to purchase more at a 20% discount off the full conference registration fee.

Website: Your institution/company will be featured on the conference website starting from the time a sponsorship agreement is made or from the time the conference is announced, whichever is appropriate. A conference is announced between three and six months before the conference occurs. You are entitled to promote your company as a Gold sponsor to the conference.

Signage: A gold sponsor is entitled to provide appropriate signage in the main conference rooms and the conference registration area.

Literature and promotional material: As a gold conference sponsor you could include your company’s brochure and a gift/giveaway in the attendee pack that is distributed to participants upon registration at the conference.

Exhibition opportunity: As a Gold conference sponsor you can have a stand in the coffee/registration area of the conference where you can exhibit or demonstrate products if appropriate.

Presentation opportunity: As a Gold conference sponsor you can be allocated a timetabled slot on the programme to give a presentation/demonstration of your product during one of the refreshment breaks.

Sponsorship of individual activities during the conference

1. 1. 1. Welcome Drinks USD 250

As participants arrive and register the evening before the conference starts you would have the opportunity to showcase your company and its products and services. This usually takes the form of a casual meet and greet and offers an ideal opportunity to meet participants in an informal setting. Duration is typically 1 hour. One welcome drinks sponsorship is available.

• • • Signage: as a sponsor of the welcome drinks, you are entitled to provide appropriate signage in the area.
    • Company Literature and Giveaway: At the welcome drinks you will have the opportunity to distribute items of your company’s literature and gifts/giveaways at a display table.
    • As the welcome drinks sponsor your company’s name and logo will appear on the conference website and on a display board in the conference registration area.

Conference Lunch USD 400

Whilst taking place within the formal framework of the conference, sponsoring a lunch provides the opportunity to emphasise your organisation’s services or products in a congenial setting. Three Conference Lunch sponsorships are available.

• • • Signage: as a sponsor of a conference lunch, you are entitled to provide signage in the lunchroom on the day of your sponsored lunch. Signage will be restricted to only that of the lunch sponsor for the given day.
    • Presentation: Time can be allocated for a short presentation, or a demonstration.
    • Company Literature and Giveaway: At your conference lunch, you will have the opportunity to distribute items of your company’s literature and gifts/giveaways.
    • As a conference lunch sponsor your company’s name and logo will appear on the conference website and on a display board in the conference registration area.

Conference Refreshment Breaks USD 150

There are two refreshment breaks on each day of the conference.  In addition to tea and coffee, soft drinks are served together with snacks such as cookies and fruit etc. Conference attendees often linger over a drink and a snack for discussions during and after these breaks. Sponsorship includes tea and coffee breaks for a single day of the conference. Six refreshment break sponsorships are available.

• • • Signage: as a sponsor of a day’s refreshment breaks, your company’s name and logo will be prominently featured for the full day in the area where the snacks and beverages are served.
    • Company Literature and Giveaway: At conference refreshment breaks, you will have the opportunity to distribute items of your company’s literature and gifts/giveaways at a display table.
    • Conference Brochures: As a conference refreshment break sponsor your company’s name and logo will appear on the conference website and on a display board in the conference registration area.

Conference Dinner USD 700

A conference dinner is held during the evening of the first conference day.  This is always well attended as participants take the opportunity to network and establish contacts in a relaxed setting. There is generally a pre-dinner beverage followed by a sit down 3 course meal. Only one Conference Dinner Sponsorship available.

• • • Signage: As sponsor of the conference dinner your company name and logo will be featured at the dinner venue
      Company Literature and Giveaway: At the conference dinner, you will have the opportunity to distribute items of your company’s literature and gifts/giveaways.
    • Presentation: As sponsor of the dinner, you will have the opportunity to address the attendees during the evening.
    • Company Literature and Giveaway: You will have the opportunity to distribute items of your company’s literature and gifts/giveaways at a display table.
    • Conference Attendance: As sponsor of the conference dinner one representative of your organisation can attend the full conference

For more information, to book a stand or sponsorship opportunities please email isaac@globalfrontiersICEAHIM.org